Job Description:
1. Office Operations
Learn and become familiar with the daily office operations for Site 3A, ensuring smooth and efficient office operations, including but not limited to the following tasks:
- Monitor and book meeting rooms across all Site 3A offices.
- Ensure the reception area, lobby, and common areas are always clean, tidy, and well-organized.
- Welcome guests and business partners; prepare and serve water, tea, and coffee for guests, partners, and important meetings when required.
- Receive, process, and distribute incoming mail, official correspondence, and parcels to the relevant departments.
- Monitor office stationery usage; purchase and replenish supplies as needed.
- Support company meetings and workshops.
- Monitor and supervise office service providers.
- Prepare payment documents in accordance with the company’s procedures and policies.
- Coordinate with the Building Management Office on administrative matters such as access registration, renovation/fit-out registration, etc.
2. Asset Management & Procurement
- Learn and monitor all company assets.
- Coordinate office facilities repair, maintenance, and servicing.
- Liaise with vendors and consolidate quotations based on the company’s procurement requests.
3. Travel Desk
- Learn the company’s travel booking process and centralized booking policy.
- Arrange flight tickets and hotel bookings in accordance with company procedures.
4. Company Events
- Support the organization of company events (Happy Hour, Mid-year Review, MGT, Grand Opening, etc.).
5. Other Duties
- Perform other tasks as assigned.
Job Requirements:
1. Education
- College diploma or Bachelor’s degree in Office Administration, Business Administration, Human Resources, or other related fields.
2. Skills & Experience
- At least 6 months of experience in office administration or receptionist roles.
- Good written and verbal communication skills.
- Strong organizational and time management skills; ability to work independently and collaboratively; good problem-solving and issue-handling skills.
3. Personal Attributes
- Careful, detail-oriented, honest, and responsible.
- Proactive, enthusiastic, willing to learn, and hardworking.
- Friendly and approachable attitude.
Benefits:
- Competitive salary package (Base salary and performance bonuses).
- Probation period salary is 100% of the official salary.
- Comprehensive health and accident insurance.
- 15 days of annual leave, 3 remote work days per month.
- Provision of work equipment (Macbook/ Laptop, mouse, monitor, etc.).
- A creative and modern working environment.
Working location: Galaxy Innovation Hub – D1 Hi Tech Park, Tang Nhon Phu Ward, HCMC
Kindly send your CV to: talent@galaxyholdings.co
